Privacy Policy

Privacy Policy for CogniFlow OÜ

Last updated:

This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you use the Service and tells you about your privacy rights and how the law protects you.

We use your Personal Data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words with initial letters capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning whether they appear in singular or plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for you to access our Service or parts of our Service.
  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
  • Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to CogniFlow OÜ, 5 Ehitajate tee, Tallinn, Estonia, 19086.
  • Cookies are small files that are placed on your device by a website, containing details of your browsing history among other uses.
  • Country refers to: Estonia.
  • Device means any device that can access the Service such as a computer, cellphone or digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Service Provider means any natural or legal person who processes the data on behalf of the Company.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.
  • Website refers to CogniFlow Droplet Biotech, accessible from www.cogniflow.eu.
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Usage Data

Usage Data

Usage Data is collected automatically when using the Service. Usage Data may include information such as your device’s IP address, browser type and version, the pages of our Service that you visit, the time and date of your visit, time spent on those pages, unique device identifiers and other diagnostic data. When you access the Service by or through a mobile device, we may collect certain information automatically, including (but not limited to) the type of mobile device, your mobile device unique ID, IP address, operating system, browser type, unique device identifiers and other diagnostic data.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies (beacons, tags, scripts) to track activity on our Service and store certain information.

Cookies can be “Persistent” or “Session.” Persistent Cookies remain on your device when you go offline; Session Cookies are deleted when you close your browser. You can instruct your browser to refuse Cookies, but some parts of the Service may not function without them.

Cookies We Use

  • Necessary / Essential Cookies (Session; administered by us): Essential to provide services and enable features; used for authentication and preventing fraudulent use of accounts.
  • Cookies Policy / Notice Acceptance Cookies (Persistent; administered by us): Identify if users have accepted the use of cookies on the Website.
  • Functionality Cookies (Persistent; administered by us): Remember choices you make (e.g., login details or language) to provide a more personal experience.

For more information about the cookies we use and your choices, see our Cookies Policy or the Cookies section of this Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor usage.
  • To manage your Account.
  • For the performance of a contract (purchase or other contracts through the Service).
  • To contact you via email, telephone, SMS or equivalent forms, including security and functional updates.
  • To provide you with news, special offers and general information about goods, services and events similar to those you have purchased or enquired about, unless you opt out.
  • To manage your requests.
  • For business transfers (e.g., merger, sale, restructuring), including evaluating or conducting such transactions.
  • For other purposes such as data analysis, identifying usage trends, determining the effectiveness of promotional campaigns, and improving our Service and user experience.

We may share your personal information in the following situations:

  • With Service Providers to monitor and analyze use of our Service or to contact you.
  • For business transfers in connection with negotiations or completion of a merger, sale of assets, financing or acquisition.
  • With Affiliates (requiring them to honor this Privacy Policy).
  • With business partners to offer certain products, services or promotions.
  • With other users when you share personal information publicly in the Service.
  • With your consent for any other purpose.

Retention of Your Personal Data

The Company will retain Personal Data only as long as necessary for the purposes set out in this Privacy Policy, to comply with legal obligations, resolve disputes and enforce agreements and policies. Usage Data is generally retained for shorter periods except where needed to improve security or functionality, or where legally required.

Transfer of Your Personal Data

Your information may be transferred to and maintained on computers located outside your jurisdiction where data protection laws may differ. We take all steps reasonably necessary to ensure your data is treated securely and in accordance with this Privacy Policy, and no transfer will occur to an organization or country without adequate controls in place.

Delete Your Personal Data

You have the right to delete or request that we assist in deleting Personal Data we have collected about you. Where available, the Service may allow you to delete certain information within your account. You may also contact us to request access to, correct, or delete personal information you have provided. We may need to retain certain information where we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law Enforcement

Under certain circumstances, the Company may be required to disclose your Personal Data if required by law or in response to valid requests by public authorities (e.g., a court or government agency).

Other Legal Requirements

The Company may disclose your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of users of the Service or the public
  • Protect against legal liability

Security of Your Personal Data

We strive to use commercially acceptable means to protect your Personal Data, but no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under 13. If you are a parent or guardian and become aware that your child has provided us with Personal Data, please contact us so we can take steps to remove that information.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you by posting the new Privacy Policy on this page and update the “Last updated” date above. Where appropriate, we may also notify you via email and/or a prominent notice on our Service.

Contact Us

If you have any questions about this Privacy Policy, you can contact us:

CogniFlow OÜ is a spin-off of Tallinn University of Technology (TalTech). Related R&D has been supported by the Estonian Research Council, European Commission, European Innovation Council, as well as Tallinn University of Technology (Projects). CogniFlow and the associated logo are registered trademarks of Tallinn University of Technology, granted under exclusive licence to CogniFlow OÜ. Trademark Registration No. 019033035.